How to Track Remote Employee Productivity: Tips and Strategies

June 8, 2023



    In this article, we'll discuss the best tips and strategies for tracking remote employee productivity, and explore the tools and techniques employers can use to keep their teams on track.

    Strategies for Measuring Remote Employee Productivity

    Remote work has become increasingly popular in recent years, and many companies are now faced with the challenge of measuring the productivity of their remote employees.

    While there are many tools available for tracking productivity, it is important to use these tools effectively in order to ensure that remote teams are meeting expectations. In this article, we will explore some strategies for measuring remote employee productivity.

    Setting Clear Expectations and Goals

    One of the most important strategies for measuring remote employee productivity is to set clear expectations and goals for employees. When employees know exactly what is expected of them, they are more likely to stay on track and meet deadlines.

    This may include establishing performance metrics, outlining specific tasks and objectives, and establishing deadlines for completion. It is also important to communicate these expectations clearly and regularly, so that employees are always aware of what is expected of them.

    Implementing Regular Check-ins

    Regular check-ins can help ensure that remote employees are staying on track and meeting expectations. Employers may use video conferencing software or instant messaging platforms to check in with employees on a regular basis, and to provide feedback and support as needed.

    These check-ins can also help to build trust and maintain strong relationships between remote employees and their managers.

    It is important to note that these check-ins should not be overly intrusive or micromanaging. Remote employees need to feel trusted and empowered to do their work, and constant check-ins can undermine this trust.

    Encouraging Employee Self-Assessment

    Encouraging remote employees to assess their own productivity can help them stay motivated and engaged. Employers may ask employees to keep track of their own progress and provide regular updates on their productivity levels.

    This can help employees to identify areas where they may need additional support or resources, and can also help managers to identify areas where they may need to provide additional training or guidance.

    Analyzing Work Quality and Output

    Finally, analyzing work quality and output is an essential strategy for measuring remote employee productivity. Employers may review completed projects and tasks to evaluate the quality of the work, and to ensure that employees are meeting expectations.

    This may include reviewing reports, presentations, and other deliverables, as well as conducting surveys or other feedback mechanisms to gather input from customers or other stakeholders.

    It is important to note that work quality and output should be evaluated objectively, and not based on subjective opinions or biases. Employers should establish clear criteria for evaluating work quality and output, and should communicate these criteria to employees in advance.

    By implementing these strategies, employers can effectively measure the productivity of their remote employees, and ensure that their remote teams are meeting expectations and delivering high-quality work.

    Essential Tools for Tracking Remote Employee Productivity

    As the world continues to adapt to remote work, it has become increasingly important for employers to track the productivity of their remote employees. Fortunately, there are a variety of tools and technologies available to help employers do just that.

    Time Tracking Tools

    As remote work becomes increasingly prevalent, employers need effective ways to track and manage the productivity of their remote employees. Time tracking tools offer a solution by enabling businesses to monitor employee work hours, track project progress, and ensure accountability.

    In this blog post, we will explore some popular time tracking tools that are specifically designed to track remote employee productivity.

    • Toggl: Toggl is a user-friendly time tracking tool that allows remote employees to log their work hours easily. It provides real-time tracking, reporting, and project management features, making it simple to track individual and team productivity.
    • Hubstaff: Hubstaff offers comprehensive time tracking and employee monitoring capabilities. It tracks the time spent on tasks, captures screenshots, and records activity levels. It also integrates with project management tools to streamline workflow and productivity tracking.
    • Time Doctor: Time Doctor is a powerful time tracking tool that offers not only time tracking but also distraction management features. It provides insights into how employees spend their time, detects idle time, and offers reminders to stay focused on work.
    • RescueTime: RescueTime helps remote employees analyze and improve their productivity by tracking their computer and application usage. It provides detailed reports, identifies productivity patterns, and offers goal-setting features to boost efficiency.
    • Harvest: Harvest is a popular time tracking tool that enables remote employees to track their work hours easily. It offers features such as timesheet management, expense tracking, and project budgeting, allowing businesses to effectively monitor and manage productivity.
    • TimeCamp: TimeCamp is a comprehensive time tracking and productivity monitoring tool. It tracks time spent on tasks, generates timesheets, and provides detailed reports. It also offers integrations with project management tools and invoicing software.
    • Clockify: Clockify is a free time tracking tool that offers basic time tracking functionality. It allows remote employees to track their work hours, set hourly rates, and generate reports. It also offers integrations with popular project management tools.
    • DeskTime: DeskTime combines time tracking with productivity analysis to help businesses monitor and optimize remote employee productivity. It tracks app and website usage, offers automated screenshots, and provides productivity reports.

    These time tracking tools provide valuable insights into remote employee productivity, allowing employers to monitor work hours, measure project progress, and identify areas for improvement.

    When implementing time tracking tools, it's important to communicate transparently with your remote team, emphasizing the purpose of tracking and ensuring privacy and trust.

    Remember, time tracking should be used as a tool to promote productivity, accountability, and effective time management. When implemented thoughtfully, time tracking tools can contribute to a positive remote work culture and enhance overall team productivity.

    Project Management Tools

    Managing remote teams and tracking employee productivity can be a challenge, but project management tools offer effective solutions to streamline workflows and monitor progress. These tools provide features that enable businesses to track tasks, collaborate remotely, and measure productivity.

    In this blog post, we will explore some popular project management tools specifically designed for tracking remote employee productivity.

    • Trello: Trello is a visual project management tool that allows remote teams to organize and track tasks using boards, lists, and cards. It provides a simple and intuitive interface for managing projects, assigning tasks, and tracking progress in real-time.
    • Asana: Asana is a robust project management tool that offers a wide range of features to track and manage remote employee productivity. It allows teams to create tasks, set deadlines, assign responsibilities, and monitor progress through visual project boards and task lists.
    • Basecamp: Basecamp is a comprehensive project management and collaboration tool that helps remote teams stay organized and productive. It offers features such as task management, file sharing, team messaging, and project scheduling to streamline remote work.
    • is a flexible project management tool that allows teams to track tasks, timelines, and project progress. It provides customizable boards and workflows, along with collaboration features like file sharing and communication channels.
    • Jira: Jira is a popular project management tool used by agile development teams. It offers advanced features for tracking tasks, managing workflows, and measuring productivity using agile methodologies such as scrum or kanban boards.
    • ClickUp: ClickUp is a versatile project management platform that caters to remote teams of all sizes. It provides a unified workspace for task management, collaboration, time tracking, and productivity reporting, helping teams stay organized and focused.
    • Wrike: Wrike is a cloud-based project management tool designed for remote collaboration. It offers features such as task management, Gantt charts, team calendars, and real-time activity streams to facilitate seamless collaboration and productivity tracking.
    • Airtable: Airtable combines the functionality of a spreadsheet with the power of a database, making it an ideal tool for project tracking and organization. It allows remote teams to create custom workflows, track tasks, and collaborate in real-time.

    These project management tools offer remote teams the ability to effectively track tasks, manage projects, and monitor employee productivity.

    When implementing these tools, it's important to establish clear processes, provide training to employees, and encourage transparent communication to ensure seamless adoption and maximize their benefits.

    Remember, project management tools are valuable assets for remote teams, helping them stay organized, collaborate efficiently, and achieve productivity goals. Choose the tool that best suits your team's needs and workflows, and leverage its features to enhance remote employee productivity and overall project success.

    Communication and Collaboration Tools

    Communication and collaboration tools are essential for remote teams to stay connected and engaged. These tools can help team members communicate with each other, collaborate on projects, and share important information.

    One popular communication and collaboration tool is Slack, which allows team members to send instant messages, make voice and video calls, and share files. This tool also integrates with a variety of other tools, such as Trello and Asana, making it a great choice for remote teams.

    Employee Monitoring Tools

    In a remote work setting, monitoring employee productivity can be challenging. However, there are employee monitoring tools available that can help businesses track and measure remote employee productivity. These tools provide insights into employee activities, time spent on tasks, and overall work efficiency.

    In this blog post, we will explore some popular employee monitoring tools specifically designed for tracking remote employee productivity.

    • ActivTrak: ActivTrak is a comprehensive employee monitoring tool that offers features to track remote employee activities. It provides real-time data on application and website usage, time spent on tasks, and attendance. It also generates reports and productivity insights to help businesses analyze employee performance.
    • Time Doctor: Time Doctor combines time tracking with productivity monitoring features. It tracks the time employees spend on tasks, offers reminders to stay focused, and provides detailed reports on productivity levels. It also integrates with project management tools for seamless workflow tracking.
    • Hubstaff: Hubstaff offers a range of employee monitoring features for remote teams. It tracks work hours, captures screenshots, monitors app and website usage, and measures activity levels. It also integrates with project management tools to provide comprehensive productivity insights.
    • Teramind: Teramind is an advanced employee monitoring tool that provides real-time monitoring of remote employee activities. It offers features such as keystroke logging, website and application monitoring, and productivity analysis. It also includes behavior analytics to identify productivity patterns and potential security risks.
    • InterGuard: InterGuard is an employee monitoring tool that enables businesses to track remote employee activities and productivity. It captures screenshots, monitors email and chat communications, and provides comprehensive reports on employee performance. It also offers data loss prevention features for enhanced security.
    • StaffCop: StaffCop is a versatile employee monitoring tool that provides remote monitoring capabilities. It tracks application and website usage, records keystrokes, captures screenshots, and monitors email and file transfers. It also offers productivity analysis features to help businesses optimize work efficiency.
    • Veriato: Veriato offers employee monitoring solutions that cater to remote work environments. It provides visibility into employee activities, including website visits, application usage, and email communication. It also offers behavior analytics and productivity reporting to help businesses enhance remote employee productivity.

    When implementing employee monitoring tools, it's important to prioritize employee privacy and communicate transparently about the purpose and scope of monitoring. Establish clear guidelines and policies to ensure a balance between productivity tracking and employee trust.

    Remember, employee monitoring tools should be used responsibly and ethically to promote productivity and accountability in a remote work environment. Choose the tool that aligns with your business needs and objectives, and leverage its features to gain valuable insights into remote employee productivity.

    Understanding Remote Employee Productivity

    Before we dive into the tips and strategies for tracking remote employee productivity, it's important to first understand what productivity means in the context of remote work.

    When employees work from home, they may face distractions and interruptions that are not present in a traditional office environment, such as family members, pets, or household tasks. Additionally, remote employees may feel isolated or disconnected from their team, which can impact their motivation and productivity.

    Defining Productivity for Remote Work

    To measure remote employee productivity, employers must first define what productivity means in the context of remote work. This may include metrics such as meeting deadlines, completing tasks within a certain timeframe, or achieving certain objectives.

    It's important to establish clear expectations for remote employees, and to ensure that they have the necessary resources and support to meet those expectations.

    One way to define productivity for remote work is to focus on the quality of work produced, rather than the amount of time spent on a task. This can be especially important for creative or complex projects, where the amount of time spent may not necessarily correlate with the quality of the final product.

    Employers can also consider the impact of an employee's work on the overall success of the company, such as the completion of a project that leads to increased revenue or customer satisfaction.

    Challenges in Measuring Remote Employee Productivity

    Measuring remote employee productivity can be challenging, as traditional methods such as in-person supervision may not be possible. Additionally, remote work may require a different approach to measuring productivity, as employees may be working on projects or tasks that are not easily quantifiable.

    Employers must be willing to adapt their methods of tracking productivity to accommodate the unique challenges of remote work.

    One way to address these challenges is to use technology to track employee productivity. This can include tools such as time-tracking software, project management software, or communication platforms that allow for real-time collaboration and feedback.

    Employers can also schedule regular check-ins with remote employees to discuss progress and provide support and guidance as needed.

    Another challenge in measuring remote employee productivity is ensuring that employees are able to maintain a healthy work-life balance. When working from home, it can be difficult to separate work time from personal time, and employees may feel pressure to work longer hours or be constantly available.

    Employers can support their remote employees by encouraging regular breaks, setting clear boundaries around work hours, and providing resources for mental health and wellness.

    In conclusion, understanding and measuring remote employee productivity requires a thoughtful and adaptable approach. By defining clear expectations, using technology to track progress, and supporting employees' work-life balance, employers can ensure that their remote teams are productive, engaged, and successful.

    Boosting Remote Employee Productivity

    While tracking remote employee productivity is important, it's also essential to focus on strategies for boosting productivity and keeping remote teams engaged and motivated. In this article, we will explore some effective ways to enhance remote employee productivity.

    Fostering a Healthy Work-Life Balance

    Encouraging remote employees to maintain a healthy work-life balance is essential for productivity and overall well-being. Remote work can blur the lines between work and personal life, leading to burnout and decreased productivity.

    Employers may encourage employees to take breaks throughout the day, to establish clear work hours, and to separate work and personal tasks as much as possible. By setting clear boundaries and encouraging employees to take care of their well-being, employers can help remote employees stay productive and engaged.

    One effective way to promote a healthy work-life balance is to encourage employees to take regular breaks throughout the day. Short breaks can help employees recharge their batteries and stay focused on their work.

    Employers may also encourage employees to take longer breaks, such as a lunch break or a walk outside, to help them disconnect from work and recharge their energy levels.

    Providing Opportunities for Skill Development

    Providing opportunities for remote employees to develop new skills and knowledge can help keep them engaged and motivated. This may include providing training and development opportunities, and allowing employees to work on new types of projects or tasks.

    By offering opportunities for growth and development, employers can help remote employees feel valued and invested in their work.

    One effective way to provide opportunities for skill development is to offer training programs or online courses. These programs can help employees develop new skills and knowledge, and can also help them stay up-to-date with the latest industry trends and best practices.

    Employers may also encourage employees to attend industry conferences or events, which can provide valuable networking opportunities and exposure to new ideas and technologies.

    Recognizing and Rewarding Employee Achievements

    Recognizing and rewarding employee achievements can go a long way in keeping remote teams engaged and motivated. Employers may offer incentives or bonuses for meeting specific goals, and may recognize employees publicly for their achievements.

    By acknowledging and celebrating employee achievements, employers can help remote employees feel valued and appreciated.

    One effective way to recognize employee achievements is to establish a rewards program. This program can include incentives such as bonuses, gift cards, or extra time off. Employers may also recognize employees publicly, such as through a company-wide email or social media post, to show their appreciation for a job well done.

    Encouraging Team Collaboration and Engagement

    Encouraging team collaboration and engagement is essential for keeping remote teams connected and motivated. Remote work can be isolating, and employees may feel disconnected from their colleagues and the company culture.

    Employers may schedule regular team meetings, provide opportunities for social interaction and team building, and encourage employees to support and collaborate with one another.

    One effective way to encourage team collaboration is to establish regular team meetings. These meetings can be held virtually, and can provide an opportunity for team members to share updates, discuss projects, and collaborate on ideas.

    Employers may also provide opportunities for social interaction and team building, such as virtual happy hours or team-building exercises.

    Overall, there are many effective strategies for boosting remote employee productivity.

    By fostering a healthy work-life balance, providing opportunities for skill development, recognizing and rewarding employee achievements, and encouraging team collaboration and engagement, employers can help remote employees stay motivated and productive.


    Tracking remote employee productivity can be challenging, but with the right tools and strategies, employers can ensure that their remote teams are meeting expectations and delivering high-quality work. By focusing on clear communication, setting goals and expectations, and providing feedback and support, employers can keep remote employees engaged, motivated, and productive.


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